Privacy Statement
Our Privacy Statement
We are RiskReduct Ltd (hereafter referred to as “we” or “RiskReduct” or "Risk Reduct"). Company House Registrations number 14201965. Our Email: info@riskreduct.com. We provide background check services that enables our customers to vet their candidates appropriately. We are are committed to protecting the privacy of our users, and strives to provide a safe user experience. This privacy statement describes how your personal information is collected, used, shared, and secured, as well as your choices regarding use, access, and correction of your personal information.
If you visit one of the following websites of RiskReduct: www.riskreduct.com, www.riskreduct.net, (together the “Websites”) we may process your personal data. This Privacy Statement explains what personal data we collect from our website visitors, how we use the personal data we collect and for which purposes we use the collected personal data.
Notes
If you are being vetted via our websites, RiskReduct may process your personal data, not for our own purposes, but as a data processor on behalf of that customer. The customer makes all decisions regarding their candidates’ data and is therefore the controller of that data. For information about how they process your personal data, please refer to the privacy statement of the company you applied with or contact them directly.
We may collect the following personal data:
Your email address, if you provide it. We use your email address to send you our newsletter if you subscribed to it. We process this data based on your consent. You can unsubscribe at any time by following the link in every newsletter. Automatically generated information regarding your use of the Websites.
When you visit our websites, we may gather information to be able to understand and improve how visitors use and experience our websites, and in order to enable and track the success of our marketing efforts. We do this through Google’s analytics and marketing tools. We only process this kind of information with your consent, given through the modal popup. This data is always hashed out: the last part of the IP address is not processed as we do not want to identify individual users.
The types of personal information we collect from users & clients
Type of information Reason for collection Sources
| Data | Reason for collection | Data Source |
|---|---|---|
| Current and Previous names | For identification purposes | You or our client, Public records, Credit reference agencies, Referees |
| Date of birth | For identification purposes | You or our client, |
| Place of birth | For identification purposes e.g DBS | You or our client, |
| Sex or Gender | For identification purposes e.g DBS | You or our client, |
| Current and Previous Address | For identification purposes e.g DBS | You or our client, Credit reference agencies |
| Personal contact information | For getting in touch with you | You or our client, |
| Nationality | For identification purposes | You or our client, |
| Confidential Documents | For verification of your identity, or we may be required to do so to complete services. | A third party that collects your documents or verifies your identity for the purpose of transferring that information to us, You or our client, Public records, Government agencies, Credit reference agencies |
| Driving licence and driving records | Some clients wish to check your driving licence validity and driving history. | You or our client, DVLA |
| Social Media | Some clients may wish us to locate media articles, social media activity about you, or locate any other mentions of you on various web sites such as blogs, forums and more. | Social Media Websites, Forums, Blogs |
| Gap Activities | Some clients may wish to verify the gap activity history over a period of time. | You or our client, Your referees |
| Educational, Professional qualifications and memberships | Some clients wish to test for drug use or health assessments. | You or our client, Professional organisations, educational institute Referees you have provided, Employment history sources |
| Employment history | Some of our clients may wish to verify employment or activity history over a period of time. | You or our client, Current or previous employers, Recruitment Agencies, Referees, Credit reference agencies, Government agencies |
| Financial history | Some of our clients may wish to check whether you can CCJ or other adverse record on your file. | Credit reference agencies, |
| Civil court records | Some of our clients may wish to check whether there are current or previous litigation cases against your name | Court House, Government agencies |
| Criminal records | Some of our clients may wish to check whether you have criminal record | Disclousure Scotland, Government agencies, Police database |
| Directorship, shareholding and company history | Some of our clients may wish to verify current or past involvement in other organisation to prevent conflict of interest | You or our client Government agencies, Credit reference agencies, Company house records |
| Health record | Some clients wish to test for drug use or health assessments. | You or our client, Medical laboratories Medical professionals following a consultation for this purpose |
How long we keep your personal data
We will keep your personal data only for the period necessary to fulfil the purposes for which it was collected or processed, unless we have to keep it for legitimate business, tax or legal purposes. For newsletter subscribers, this means we store your email address until you unsubscribe, which can be done at any time. Our analytics data is retained for 12 months.
Sharing your personal data with third parties
We will not share your personal data with third parties unless it is needed in order to provide the requested service to you, or when we have a legal obligation to do so. RiskReduct does not and will not sell your data to any third party. We use third parties in order to provide our services, and those third parties may process your personal data as a result of that. We use internal mail sender to manage and send our email newsletters. Google Analytics, Tag Manager, and AdWords are used to analyse the use of our websites and for online marketing. We use Microsoft Azure services for our web hosting, our product videos are displayed through YouTube and our cookie information and consent banner is provided by us.
We have made appropriate contractual arrangements with these third parties for the protection of personal data. Some of these third parties are based outside the European Economic Area (EEA). We will always comply with the requirements of the General Data Protection Regulation (GDPR) before we transfer any personal data outside the EEA. If you have any questions about the measures we have in place with our suppliers, please contact us using the contact details provided below. Cookies
Some of the functionality of the website and some of the third parties mentioned above may use cookies. Cookies are text files or pieces of data that are set by our Website(s) into the browser on your computer or mobile device. The next time you visit, those cookies allow us to recognise your device or read back settings that were stored in the previous session.
Our websites have a banner that informs you of the cookies we always set by default (functional, required for the website to work), and the cookies that are intended for commercial purposes, like analytics and marketing, which require your consent. If you do not provide consent, those cookies are not set.
Below you find a table of the specific cookies that we may use on our websites:
| Name | Placed by | Purpose | Retention period |
|---|---|---|---|
| _ga | Google Analytics | 26 Months | |
| _gid | Google Analytics | 26 Months | |
| _ga_[ID] | Google Analytics | 26 Months | |
| _ga_UA-[ID] | Google Analytics | 26 Months | |
| _gcl_au | Google Analytics | 26 Months | |
| _riskreductw | RiskReduct | RiskReduct Analytics | 24 Months |
Your rights
You have the right to obtain from us: information about how we process your personal data, as well as a copy of the personal data which we have stored about you. You also have the right to correct, update, shield or delete your personal data in our records, as well as to request data portability of your personal data to a third party, and to report any misuse of your personal data.
If you have any questions, comments or concerns about how we handle personal data or if you wish to make use of your rights described above, please contact us at info@riskreduct.com. If you have any complaints about this statement or about how we handle your personal data you can also file a complaint at the UK Information Commission For more information see https://ico.org.uk
How we update this Privacy Statement
We may update this privacy statement at a later stage. The updated privacy statement will be made available on the website and be effective immediately upon posting.